Formal communication refers to the structured exchange of information within an organization through official channels. It follows a predefined hierarchy, professional tone, and documented process, ensuring clarity, accountability, and compliance. Examples include emails, policy documents, reports, memos, meeting minutes, and corporate announcements.

In external workforce management, formal communication is essential for vendor coordination, contract negotiations, compliance reporting, and workforce policies. Clear communication between businesses, staffing agencies, and contract workers ensures efficient operations, legal adherence, and seamless workforce management.